Hospitals, pharmacies, and other medical facilities need an efficient storage system to provide reliable and quality service for the medical staff and patients alike. This goes to show that investing in the right units can make all the difference in various aspects of your practice, wherein smart storage solutions can ensure your units promote good workflow for employees and easy retrieval of patient records.
For healthcare facilities looking to update their filing system, planning for a centralised filing can offer the answer to your organisational issues as it can boost the structure of your workplace with its systematic design.
What is Centralised Filing?
As the moniker suggests, centralised filing is a system that stores all the records and filing units in a single location. This should limit the time it takes to run from one storage room to the next, allowing medical professionals to access records at a central area in your establishment.
Centralised filing systems are often met with plenty of debate, but the key to a successful system is to invest in the right storage units and strategies.
Investing in Mobile vs. Stationary Shelving
Stationary shelving once dominated the storage rooms in healthcare establishments, but modern facilities are seeing the plethora of benefits from investing in mobile shelving units. It’s a modern take that follows a design engineered to maximise the available space, leaving plenty of room to re-organise and shuffle the layout according to the current needs of your practice.
Instead of accessing files from different aisles with a stationary shelf, mobile solutions make it possible to access files in multiple rows in a single aisle. Not only does this optimise your record-keeping, but it also allows you to store twice as many files.
Remove the Need For Pull-Out Drawers Using a Lateral Filing System
Most storage units use a vertical filing system that arranges your records from front to back, which means you need to pull out the drawers to access all the files. While it’s always been the norm, modern design proves that it’s an inefficient way to store documents as it can take up an additional four feet of space.
With that in mind, opting for a lateral filing system offers a smarter solution by reducing the space with its left-to-right arrangement. This also paves the way for end tab file folders, which add the labels on the side for easier visibility, no matter its height or position on your filing cabinet.
The Bottom Line: Improving Quality of Patient Care Starting with a Centralised Filing System For Healthcare Establishments
In addition to reducing time spent on file searching, a centralised filing system can boost security by controlling access, simplify maintenance, lower printing costs, and improve space utilisation above all. Of course, it also takes the right tools and storage equipment to complete an effective centralised filing set-up for your practice.
Looking for the best HTM71 storage providers that can enhance your space and improve your centralised filing system? Check out our modular and quality storage units that can enhance the space capacity, functionality, and efficiency of your record-filing system and hospital inventory management. Get in touch with us to see how we can help!